Privacy Policy

1.0 Introduction

1.1 We are committed to safeguarding the privacy of our website visitors and service users.

1.2 This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.

1.3 By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

1.4 In this policy, (also referred to here as “us”, ”our” or “we”) we are committed to safeguarding and preserving the privacy of our online visitors whilst protecting the information that we collect about them.

1.5 About Kamil Tomzik Sound, also known as www.kamiltomziksound.com, www.kamiltomzik.com, and www.thevoiceacting.com.

1.5.1 Kamil Tomzik Sound is a trading name of Creative Solutions Scotland.

1.5.2 Voice-over and voice acting training by Kamil Tomzik Sound is available through a unified website accessible at www.kamiltomziksound.com, www.kamiltomzik.com, and www.thevoiceacting.com domains, all leading to a single online destination. 

1.5.3 We provide the following information to enable visitors to be fully informed and reassured about our privacy policies and to explain what happens to any personal data that you provide to us, or that we may collect from you whilst you visit our site.

1.5.4 If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us.

2. Log Files

2.1 Kamil Tomzik Sound follows a standard procedure of using log files. These files log visitors when they visit websites. All website hosting companies do this and a part of hosting services’ analytics.

2.2 The information collected by log files includes internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analysing trends, administering the site, tracking users’ movement on the website, and gathering demographic information.

2.3 Cookies and Google Analytics

2.3.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

2.3.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

2.3.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

2.3.4 Like any other website, Kamil Tomzik Sound uses ‘cookies’. These cookies are used to store information including visitors’ preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimise the users’ experience by customising our web page content based on visitors’ browser type and/or other information.

2.3.5 Cookies provide information regarding the computer used by a visitor. We may use cookies where relevant to gather information about your computer in order to assist us in improving our website. Where used, these cookies are downloaded to your computer and stored on the computer’s hard drive. Such information is statistical data and will not identify you personally.

2.3.6 We gather information via Google Analytics to track and report website traffic and collect information about your general internet use when using Kamil Tomzik Sound website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store and use this information. Google’s privacy policy is available at: http://www.google.com/privacypolicy.html.

3. A.I. bots.

3.1 We use two types of A.I. bots on our websites to make our websites better and to improve the user experience. 

3.2 The first type of bot is internal (KTS), which doesn't collect any information, and the other (Voice Coach) is external. By using external bots, you also agree to use external terms and conditions. 

3.3 External A.I. bots may collect and use data about website visitors and traffic. The data can be used to understand user behavior, preferences, and needs to improve the service, or website. 

4. Voice-Overs and Voice Acting Data 

4.1 When you submit voice acting samples or recordings, we may collect and store that data for the purpose of evaluation, and providing feedback. 

5. How we keep and use your information.

5.2 We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your information to those who have a genuine business need to know it.

5.2 We use technological and organisational measures to keep your information secure.

5.3 Indeed, while we use all reasonable efforts to secure your personal data, in using the site you acknowledge that the use of the internet is not entirely secure and for this reason, we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet.

5.4 We use the information that we collect from you to provide our services to you. In addition to this we may use the information for one or more of the following purposes:

• To contact you for additional information and ensure the success of your event 

• To provide information to you that you request from us relating to our products or services

• To provide information to you relating to other products or services that may be of interest to you. Such additional information will only be provided where you have consented to receive such information

• To inform you of any changes to our website, services or goods and products

• We may process data about your use of our website and services (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is Google Analytics. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.

• We may process your account data (“account data”). The account data may include your name and email address. The source of the account data is you. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.

• We may process your information included in your personal profile on our website (“profile data”). The profile data may include your name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status, interests and hobbies, educational details and employment details. The profile data may be processed for the purposes of enabling and monitoring your use of our website and services. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.

• We may process your personal data that are provided in the course of the use of our services (“service data”). The source of the service data is you. The service data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.

• We may process information contained in any enquiry you submit to us regarding goods and/or services (“enquiry data”). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.

• We may process information relating to transactions, including purchases of goods and services, that you enter into with us and/or through our website (“transaction data”). The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely our interest in the proper administration of our website and business.

• We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“notification data”). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

• We may process information contained in or relating to any communication that you send to us (“correspondence data”). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.

• We may process identify general category of data. The source of this data is you. This data may be processed for specify purposes. The legal basis for this processing is our legitimate interests, namely the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

• We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

• We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.

• In addition to the specific purposes for which we may process your personal data set out in this document, but we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

5.5 Other personal data

5.5.1 Please do not supply any other person’s personal data to us, unless we prompt you to do so.

5.5.2 To ensure the quality we will keep a copy of your booking / request form email and use it as a guideline. All changes you will make since the booking you will have to submit in the same way you have submitted an original booking / request form.

6. Your rights

6.1 Under General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:

• Fair processing of information and transparency over how we use personal information

• Access to your personal information and to certain other supplementary information that this Privacy Policy is already designed to address (please note that we reserve the right to charge a fee of £10 to cover costs incurred by us in providing you with the information)

• Require us to correct any mistakes in your information which we hold

• Require the erasure of personal information concerning you in certain situations

• Receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the wight to transmit those data to a third party in certain situations

• Object at any time to processing of personal information concerning you for direct marketing purposes

• Object to decisions being taken by automated means which produce legal effect concerning you or similarly significantly affect you

• Object in certain other situations to our continued processing of your personal information

• Otherwise, restrict our processing of your personal information in certain circumstances

6.2 To access your information you must supply appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address.

6.3 For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (IOC) on individual’s rights under the General Data Protection Regulations, (https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights)

6.4 If you like to exercise any of these rights please contact us.

7. Third Party Privacy Policies

7.1 Kamil Tomzik Sound’s Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options.

7.2 You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers’ respective websites.

8. Children’s Information

8.1 Another part of our priority is adding protection for children while using the internet. This website is not designed for children therefore we encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.

9. Online Privacy Policy Only

9.1 This Privacy Policy applies only to our online activities and is valid for visitors to our website with regards to the information that they shared and/or collect in Kamil Tomzik Sound. This policy is not applicable to any information collected offline or via channels other than this website.

10. Changes to the Privacy Policy.

10.1 This Privacy Policy was updated on 16/07/2023.

10.2 We may change this Privacy Policy from time to time. You should check this policy regularly to ensure you are aware of the most recent version that will apply each time you access this website. 

11. Disclosing your information.

11.1 We will not disclose your personal information to any other party other than in accordance with this privacy policy and in the circumstances detailed below:

• In the event that we sell any or all of our business to the buyer

• Where we are legally required by law to disclose your personal information

• To further fraud protection and reduce the risk of fraud

• Providing your personal data to others

• We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy.

• We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

• In addition to the specific disclosures of personal data we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

12. Consent

12.1 By using our website, you hereby consent to this Privacy Policy, Cookie Policy and agree to its Terms and Conditions.